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Legal Administrative Assistant (IP Patents)

Portsmouth, NH
Job Summary
Under general supervision and according to established policies and procedures, performs administrative duties in support of attorneys in the IP Practice area.  Maintains positive contact with client and co-workers, and observes confidentiality in all client and firm matters.
Responsibilities Include:
  • Open new client matters and maintain files;
  • Format and file U.S. and PCT patent applications and attend to new electronic filings;
  • Prepare formal documents such as Declaration/Power of Attorney and Assignments;
  • Report patent filings status and other documentation updates to clients as necessary;
  • Respond to formal Notices such as Missing Parts & Corrected Application Papers;
  • Attend to preparation of Informational Disclosure Statements and electronic filing;
  • Assist with preparation of Office Action responses and attend to electronic filings;
  • Correspond with foreign agents and clients concerning actions due;
  • Maintain attorney docket and calendars to ensure deadlines are timely met;
  • Review official Letters Patent and attend to corrections if necessary; and
  • Attend to transfer of patent files and maintenance of off-site storage including physical and electronic files.
  • Other duties as required.
Knowledge, Skills and Abilities Required
  • Bachelor’s degree preferred and/or Associates degree with relevant work experience
  • Minimum of 3 years patent prosecution experience, preferably in a large law firm or in-house legal department
  • Knowledge of U.S. and foreign patent filing and prosecution
  • Knowledge of MS Word, Excel, PowerPoint, standard patent docketing systems, and standard document management databases preferred
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