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Procurement Specialist

Portland, ME · Transportation/Logistics
Accountable for purchasing goods and services as needed by our internal business partners. Serves as a governance function to ensure internal customers are aware of and abide by procurement policies for engaging approved suppliers. Approves purchase requisitions after careful review for completeness, compliance to sourcing / buying channel strategies as well as internal compliance requirements and proper approval authority. Prepares and issues purchase orders and change orders, based on approved requisitions, utilizing the purchasing system. Follows-up on purchase orders to expedite delivery and shipment. Collaborates with internal departments to coordinate procurement activities and maintains supplier performance levels.
  • Review requisitions for adherence to our company's policies and compliance to sourcing strategies.
  • Convert compliant requisitions to purchase orders according to existing contracts.
  • Work with internal business partners to fix non-compliant requisitions and educate them on ways to ensure compliance in the future.
  • Liaison with suppliers as main day-to-day contact point.
  • Resolve order discrepancies; ensure timely supplier payment through mismatch resolution, including monitoring and eliminating after-the-fact purchase orders.
  • Proactive management of demand and manage the purchase order burn-rate process, including feedback to the respective category manager.
  • Optimize the Procure-to-Pay buying channels for goods and services and cross-train in all goods categories to perform goods purchasing for all Unum products.
  • Collect and maintain catalog data (e.g. pricing, category specific attributes, descriptions, images, pricing, minimum quantity orders, use of hierarchy / taxonomy coding, datasheets, etc.).
  • Monitor supplier performance and provides inputs to Supplier Relationship Management Performance Measurement activities surrounding Delivery and Responsiveness of the suppliers.
  • May perform other duties as assigned.
Job Specifications
  • BS degree or equivalent work experience required
  • Minimum 3 – 5 years buying experience preferred
  • Procurement and supply chain experience preferred
  • Proficiency in Microsoft Suite
  • Superior oral and written communication skills to relay information clearly and effectively to all constituents, including senior management
  • Excellent writing and documentation skills with a strong command of the English language
  • Works well in dynamic environment
  • Good interpersonal, financial, and team skills
  • Independent decision-making skills
  • Ability to work cross-site, cross-function and cross-company with business partners to roll out strategic programs
  • Ability to influence others to achieve results without direct control or authority
  • Excellent analytical and problem-solving skills
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