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Office Administrator

Westbrook, ME

Are you an experienced Office Administrator with;

strong work ethic, exceptional organizational ability, attention to detail, excellent communication skills and ability to prioritize multiple projects and tasks

You may be a fit for this Office Administrator needed to work with a dynamic team of Engineers and Environmental Compliance specialists.

Responsibilities include:

  • Welcoming and directing visitors.
  • Provide daily answering of phones (web based phone system).
  • Organize and maintain client database using HubSpot.
  • Order and maintain office, kitchen and restroom supplies, and inventory.
  • Serve as liaison with service and vendor personnel.
  • Prepare letters, emails, mailings and proposals for staff.
  • Schedule and manage company participation at conferences.
  • Arrange and organize company client appreciation events.
  • Assist with onsite and offsite company trainings.
  • Assist new hires with business cards and help to write biography for company website.
  • Order swag for company.
  • Implement the creation and distribution of yearly company Holiday card.
  • Organize and maintain client/employee surveys.
  • Responsible for internship postings and job postings.
  • Conduct errands, including delivering and picking up documents.
  • Prepare and make bank deposits via check scanning system.
  • Organize and sort mail, receive, distribute, pack and ship items for office.
  • Assists in planning office events and holiday parties.
  • Support all employees.


  • Experience with MS Office, specifically Word and Excel.
  • Experience with customer relationship management programs.
  • Experience producing, editing, and mailing correspondence.
  • Experience maintaining paper and electronic files and archiving.
  • Great written and verbal communication skills.
  • Well organized and solution oriented.
  • Self-starter, efficient and productive.
If this sounds like a fit to you, please upload a MS Word copy of your resume under this job at www.IntWork.com
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