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Safety Compliance Specialist

South Portland, ME
The Safety Compliance Specialist ensures compliance and consistency throughout the company to minimize risk and liability by recognizing and identifying areas of potential liability company wide.  This position teaches our company's training program and other classes. This position also helps with large jobs, training, regulatory interpretations, and documentation issues. 

Independent decision making is required on the part of this position when advising field personnel and resolving code interpretation disputes. 

This position will also complete various propane and distillate related projects as needed.  This position requires frequent overnight travel throughout the Company’s operating area. 

This position requires independent judgment to prioritize training, project workload and scheduling. This position promotes a safe working environment for all employees and customers while personally exemplifying safe conduct and compliance with all propane, environmental, hazardous materials and occupational safety guidelines and regulations. 

Provides support to the Safety Manager to ensure compliance with federal, state, local regulations and company policy. 
Essential Functions:
1. Advises, helps train and assists local Company managers to comply with all federal/state/local safety and environmental regulations, and interpretations of codes relating to propane.  Answers technical questions and assists with technical propane jobs unique to Markets.

2. Develops and conducts safety meetings for delivery and transport drivers and service technicians on an as needed basis. Advises field personnel on how to lead an effective safety meeting.  Designs, prepares, conducts, coordinates, prioritizes and schedules annual CETP and JLP training.

3. Determines appropriate and/or required curriculum content for programs and training.
Assists in the development and presentation of a variety of training programs related to the transportation, handling, and delivery of petroleum products.

4. Monitors DOT Hours of Service (“HOS”) compliance, reviews HOS regulations and provides interpretation and guidance as necessary.

5. Assists with administration of Fleet Management. Conducts facility safety inspections and audits. 

6. Assists Safety Manager with interpretation of DOT and FMCSA regulations. Stays abreast of changes in DOT and FMCSA regulations and communicates changes to appropriate parties.

7. Provides assistance to markets regarding FMCSA Audits and Cargo Tank reviews.  Advises on Market audits program to ensure compliance with company standards, and conducts audits.

8. Monitors FMCSA Comprehensive Safety Analysis - CSA website to monitor trends, identify risks and assist with developing training to counter those risks to help reduce scores.

9. In collaboration with the Safety Manager, develops and presents comprehensive and engaging annual HAZMAT Training.

10. Performs bulk plant inspections and communicates maintenance needs to appropriate parties.

11. Assists with clean-up/remediation of petroleum related product releases.

12. Works closely with insurance company loss control representatives.

13. Oversees DigSafe application and system.

14. Oversees and tracks compliance for jurisdictional propane system and dispenser sites.  Responds to questions relating to JLP and provides training as needed.

15. Serves as liaison between the Company and government regulators for inspections and recordkeeping requests relating to propane.

16. Conduct propane safety meetings as needed at Markets and Transport for propane techs and propane drivers.  (Examples of needed training include interruption of service for drivers and technicians, meter creep tests, safety meeting training, technical issues, equipment issues, avoiding sooting claims, etc.)

17. Review and interpret new propane regulations / codes on a state by state basis and update training programs, polices and procedures as needed.

18. Conducts propane safety training for local fire departments on an as needed basis during off hours.

19. Works with Safety Manager to prepare timely and effective monthly Driver and "World of Propane" safety memos.

20. Manages and administers the Safety Website, updating as necessary.

21. Reviews and updates the Company Safety and Training Handbooks as needed.

Other Tasks:

Participate in special projects upon request by the Director of Human Recourses, the Director of Risk Management and Legal Services, or the Safety Manager.

Prior experience in hazardous materials handling and a working knowledge of petroleum and LP products and their characteristics is required.  Experience as a propane technician is preferred.  Certifications for Propane and Instructor or experience as an industrial trainer preferred.   Technical knowledge of applicable federal, state, and local codes relating to propane is preferred.  A minimum 5 years’ experience promoting a safe work environment.  Previous experience in developing and presenting training programs is strongly preferred.   Previous experience working in petroleum industry is also preferred.
Other Attributes Required:

• Good listening, communication, and presentation skills
• Sound decision-making skills
• Safety awareness and professional integrity
• Ability to prioritize training and compliance requests
• Accuracy, organization, and attention to detail.  Planning and scheduling skills.
• Courteous demeanor and professional appearance
• Leadership skills and the ability to promote teamwork
• Dependability.  Self-motivated and able to work with limited day-to-day supervision.
• Ability to deal successfully with a diverse group of people.
A high school diploma is required.  A college degree, or a combination of education, experience in propane, safety, or environmental issues is preferred. Computer skills are required, preferably with previous PowerPoint, Excel and Word training or experience.
Certification and Testing:
CETP Instructor certification for Propane or ability to acquire such certification on short notice is required.  Hazardous Materials Technician level HAZWOPER training is required. Prefer Class A or B Commercial Drivers License with hazardous materials endorsement with appropriate CETP training and certification. Candidate must possess or be able to obtain these licenses and certifications.
This position interacts frequently with General Managers, Delivery Driver Managers, Service Managers, drivers, technicians, dispatchers, CSR’s, equipment suppliers, regulatory agency representatives, and upper management to ensure equipment is properly maintained and in compliance.
Decisions Made:
This position provides advice to Regional Directors, General Managers, Delivery Driver Managers, Service Managers, and other company decision-makers regarding appropriate propane standards and compliance issues.  Keep the Safety Manager apprised of complex petroleum and propane safety issues, especially if there is the potential to impact safety, the environment, or liability.  Makes decisions relating to the development and presentation of training programs. Also provides interpretation of DOT and FMCSA safety regulations.

Safety and Liability Considerations:
Safety considerations relate to safe operation of company vehicles, wearing appropriate personal protective equipment, operating small and large equipment in a safe manner as well as maintaining proper ergonomics in an office setting. The Safety Specialist is an advocate for all safety and compliance programs company wide.

Equipment Used:
Hand tools, various testing equipment, safety equipment, pipes, tubing, props, etc.

Work Environment:
Most of time is spent performing administrative duties.  About 10% of the time is spent working outside in all weather conditions.  Temperatures can vary from below zero to above 90 degrees, depending on the time of year.  This position requires travel to all our locations throughout Maine, New Hampshire, Massachusetts, and Vermont.

Physical Requirements Analysis:
• The position requires frequent sitting, standing, walking, and driving.
• The position requires occasional stooping, kneeling, crouching, crawling, and climbing.
• There is frequent use of the hands/arms to reach, feel, handle, lift, push or pull.
• There is frequent communication involving both talking and listening.
• There is often a need to drive a vehicle for prolonged periods of time.

Weight or Force Moved:
There is occasional need to lift or move objects weighing up to 40 pounds such as training materials and associated equipment.
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